Admissions

 

If you’re interested in becoming a student of Scott College of Cosmetology, we invite you to come visit our school. Take a look around and get a feel for our facility and meet our staff. You can also call us at (304) 232-7798 for our Wheeling, WV campus or 330-385-5549 for our East Liverpool, Ohio campus.

In order to qualify as an applicant to our school, you must have a high-school diploma or equivalent certification (i.e. G.E.D). Upon completion of an entrance exam and after completing a background check, every school applicant must also have a personal interview with a school representative, during which you will discuss the program and your potential career goals. Knowing what you hope to achieve early helps us personalize your education and help you reach those goals.

Tuition and Fees

For the 1800 hour Cosmetology Course (14 months), the educational costs are as follows:

Tuition $14,508.00

Equipment and Books $1,800.00

Registration Fee (non refundable) $ 75.00

Total $16,383.00

**TUITION AND FEES ARE SUBJECT TO CHANGE**

 

ADMISSION REQUIREMENTS

We admit as regular students to our 1800-hour Cosmetology Course, 400-hour Manicuring Course, 600-hour Aesthetics Course, and 1500-hour Barbering Course, only those persons with a High School Diploma or its equivalent, a G.E.D. (General Educational Development) certificate who is at least seventeen (17) years of age. We do not accept Ability-to-Benefit.

Requirements that must be met for the WV State Board of Barbers & Cosmetologists for all courses in addition to the above mentioned: a completed Application for Student Registration Certificate which includes a photograph, proof of a tetanus shot in the past ten years and a tuberculin skin test in the past six months, and a twenty-five ($25.00) money order made payable to the WV State Board of Barbers & Cosmetologists. This form will be given to you prior to the time of admission. If you are transferring in from another school with the state of West Virginia or are returning to Scott College and you already have a current (not older than one (1) year) WV Student Registration Certificate, then you will only have to complete the front section of the WV State Board Registration form and submit it to Scott College, along with a twenty-five dollar ($25.00) money order for the transfer of your Student Registration Certificate.

Whether you are a new student, transfer student, or returning student there will be a credit and background check completed and you will be required to take an entrance exam.

This school does not recruit students already attending or admitted to another school offering a similar program of study.

 

 

SATISFACTORY ACADEMIC PROGRESS POLICY

Effective July 25, 2017

Satisfactory progress in attendance and academic work is a requirement for all students enrolled in this school. The Satisfactory Academic Progress Policy is consistently applied to all students and is printed in our handbook to ensure all students receive a copy prior to enrollment. Our policy complies with the guidelines established by the National Accrediting Commission of Career Arts and Sciences (NACCAS) and the federal regulations established by the United States Department of Education. NOTE: Students receiving funds under any Federal Title IV financial aid program must maintain satisfactory progress in order to continue eligibility for such funds.

ATTENDANCE PROGRESS:

1800 Hour MAXIMUM TIME: The maximum time a student has to complete this Cosmetology course is 17 ½ months or 2250 clock hours (125% of course length).

Course Students exceeding the maximum time for the course will not be eligible

to graduate in accordance with the 80% attendance requirement.

ATTENDANCE: Students must attend at least 80% of the available hours

per month in order to be considered to be making satisfactory progress and

to complete the course within the maximum time frame. Evaluations are

conducted at the end of each evaluation period to determine if the student

has met the minimum requirements. The attendance percentage is

determined by dividing the total hours attended by the total number of

hours scheduled. At the end of each evaluation period, the school will

determine if the student has maintained at least 80% cumulative

attendance since the beginning of the course which indicates that, given

the same attendance rate, the student will graduate within the maximum

time frame allowed.

NOTE: The contracted length of the 1800 hour Cosmetology course for

students attending 32.5 hours per week is 14 months. This provides the

student with nine (9) days of absences for which he/she will not be charged. However, any student not completing the course within 14 months will be charged $8.06 per hour of additional instruction needed to complete the course.

600 Hour MAXIMUM TIME: The maximum time a student has to complete this Esthetics course is 5 ¾ months or 750 clock hours. (125% of course length).

Course Students exceeding the maximum time for the course will not be eligible

to graduate in accordance with the 80% attendance requirement.

ATTENDANCE: Students must attend at least 80% of the available hours

per month in order to be considered to be making satisfactory progress and

to complete the course within the maximum time frame. Evaluations are

conducted at the end of each evaluation period to determine if the student

has met the minimum requirements. The attendance percentage is

determined by dividing the total hours attended by the total number of

hours scheduled. At the end of each evaluation period, the school will

determine if the student has maintained at least 80% cumulative

attendance since the beginning of the course which indicates that, given

the same attendance rate, the student will graduate within the maximum

time frame allowed.

NOTE: The contracted length of the 600 hour Aesthetic course for

students attending 32.5 hours per week is 19 weeks. This provides the

student with four (4) days of absences for which he/she will not be

charged. However, any student not completing the course within 19

weeks will be charged $10.80 per hour of additional instruction needed to

complete the course.

400 Hour MAXIMUM TIME: The maximum time a student has to complete this

Manicuring course is 4 months or 500 clock hours (125% of course length). Students

Course exceeding the maximum time for the course will not be eligible to

graduate in accordance with the 80% attendance requirement.

ATTENDANCE: Students must attend at least 80% of the available hours

per month in order to be considered to be making satisfactory progress and

to complete the course within the maximum time frame. Evaluations are

conducted at the end of each evaluation period to determine if the student

has met the minimum requirements. The attendance percentage is

determined by dividing the total hours attended by the total number of

hours scheduled. At the end of each evaluation period, the school will

determine if the student has maintained at least 80% cumulative

attendance since the beginning of the course which indicates that, given

the same attendance rate, the student will graduate within the maximum

time frame allowed.

NOTE: The contracted length of the 400 hour Manicuring course for

students attending 32.5 hours per week is 13 weeks. This provides the

student with two (2) days of absence for which he/she will not be

charged. However, any student not completing the course within the 13

weeks will be charged $8.24 per hour of additional instruction needed

to complete the course.

1500 Hour MAXIMUM TIME: The maximum time a student has to complete this Barbering course is 15 months or 1875 clock hours (125% of course length).

Course Students exceeding the maximum time for the course will not be eligible

to graduate in accordance with the 80% attendance requirement.

ATTENDANCE: Students must attend at least 80% of the available hours

per month in order to be considered to be making satisfactory progress and

to complete the course within the maximum time frame. Evaluations are

conducted at the end of each evaluation period to determine if the student

has met the minimum requirements. The attendance percentage is

determined by dividing the total hours attended by the total number of

hours scheduled. At the end of each evaluation period, the school will

determine if the student has maintained at least 80% cumulative

attendance since the beginning of the course which indicates that, given

the same attendance rate, the student will graduate within the maximum

time frame allowed.

NOTE: The contracted length of the 1500 hour Barbering course for

students attending 32.5 hours per week is 12 months. This provides the

student with eight (8) days of absences for which he/she will not be charged. However, any student not completing the course within 12 months will be charged $8.06 per hour of additional instruction needed to complete the course.

EVALUATION PERIODS:

Evaluation periods for Satisfactory Academic Progress are as follows:

Cosmetology – 450, 900, 1350 (actual hours)

Aesthetics – 300, 600 (actual hours)

Manicuring – 200, 400 (actual hours)

Barbering – 375, 750, 1125 (actual hours)

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. The frequency of evaluations ensures that students have ample opportunity to meet both the attendance and academic progress requirements of at least one evaluation by midpoint in the course enrolled in or the mid-point of the academic year whichever comes first. Transfer students will be evaluated at the midpoint of the contracted hours or the established evaluation period, whichever comes first.

ACADEMIC PROGRESS:

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical assignments. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better. If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the course of study. Practical skills are evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 70% and pass a final written and practical exam with all work projects completed prior to graduation. Students must make up failed or missed tests and incomplete assignments.

The following table represents grade scale equivalencies:

90 – 100 A Excellent

80 – 89 B Good

70 – 79 C Average

Below 70 D Failing

Incomplete I no grade given until

assignments are made up

Students must maintain a C average (minimum of 70% in theory work and practical/clinic lab work) in order to be considered making satisfactory progress. Theory and practical grades are recorded separately on the student’s school transcript.

DETERMINATION OF PROGRESS STATUS:

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a hard-copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations. Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

WARNING

Students who fail to meet minimum requirements for attendance or academic progress are placed on warning and considered to be making satisfactory academic progress while during the warning period. The student will be advised in writing on the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds.

PROBATION

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress while during the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period. Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students will not be deemed eligible to receive Title IV funds. However, a student who can find alternative funding and meet the 80% attendance requirement can remain enrolled as a student

RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS

Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning or probationary period.

INTERRUPTIONS (LEAVE OF ABSENCE), COURSE INCOMPLETES, WITHDRAWALS:

If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of

absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student’s cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and who wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal.

APPEAL PROCEDURE

If a student is determined to not be making satisfactory academic progress, the student may appeal the determination within ten (10) calendar days if they choose to do so. Reasons for which students may appeal a negative progress determination include death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit a typed or legibly written appeal to the school on a designated form describing why they failed to meet satisfactory academic standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed by the Director and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable.

REPETITION:

A student making satisfactory progress at the point of withdrawal may apply for re-enrollment in the school and will be considered to be making satisfactory progress at the point of re-entry.

A student failing to meet minimum satisfactory requirements at the point of withdrawal will be placed on probation for a period of 450 hours for Cosmetology / 300 hours for Aesthetics / 200 hours for Manicuring when accepted for re-enrollment.

A student wishing to reenroll at Scott College of Cosmetology must first be subject to a review of their file by the Director. The file review will consist of checking for any prior violations of Scott College of Cosmetology handbook rules and regulation and checking the students Satisfactory Progress status at the time of separation. The student will also have to have met any outstanding debts owed to the school.

If after reviewing the student file, the Director finds no outstanding debts, and the student displayed satisfactory progress at the time of separation, or the student CAN MEET satisfactory progress by the time of graduation, the student will be contacted regarding the approval of their reenrollment.

If after reviewing the student file, the Director finds the student to owe a balance, or to have not displayed satisfactory progress at the time of separation, or who CAN NOT MEET satisfactory progress by the time of graduation, the student will be contacted regarding the denial of reenrollment.

If the denial was due to a balance owed the school, the student will be advised of the amount owed and will be told that when the balance is paid in full the decision for denial will be reviewed again by the Director.

NONCREDIT AND REMEDIAL COURSES:

Noncredit and remedial courses do not apply to this institution. Therefore, these items have no effect upon the school’s satisfactory academic progress standards.

TRANSFER HOURS:

Transfer hours from another institution that are accepted by Scott College of Cosmetology will be counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. Satisfactory Academic Progress evaluation periods are based on actual contract hours at Scott College of Cosmetology.

The student will be notified by their Satisfactory Academic Progress Evaluation form if an evaluation impacts the students’ eligibility for financial aid.

 

 

SCHOOL REFUND POLICY

The following policy shall stand in all cases except where documentation of prolonged illness, accident or death would prevent the successful completion of the course, or in cases of extenuating circumstances as deemed by the Director. In such cases the school will make an equitable settlement.

1. Applicants refused acceptance by the school shall receive a full refund of all monies

paid minus the non-refundable application fee of $75.00.

2. Applicants requesting a refund within three (3) business days of signing an Enrollment

Agreement shall receive a full refund of all monies collected before or after training

begins minus the non-refundable application fee of $75.00. All refunds will be made

within 30 days of cancellation.

3. Applicants requesting a refund after three (3) business days but before class starting

date shall receive a refund of all monies paid minus the non-refundable application fee

of $75.00. A copy of the contract must be signed and dated and retuned to the school

for refund. Cancellation date will be determined by postmark on the written notice.

4. Purchase of the kit equipment is always final; the kit may not be returned for a refund.

Kits are issued at the discretion of the Director based upon academic progress in class.

Costs not included in tuition (kit, books, app. fee) are stated in the catalog and on the

enrollment agreement.

5. If the school is permanently closed and no longer offering instruction after a student

has enrolled, the student shall be entitled to a pro-rata refund of tuition.

6. If a course is canceled subsequent to a student’s enrollment, and before instruction has

begun the school at its option may:

a. Provide a full refund of all monies paid;

b. Provide completion of the course at another location.

7. If a school cancels a course and ceases to offer instruction after students have enrolled

and instruction has begun, the school at its option may:

a. Provide a pro rata refund for all students transferring to another school

based on the hours accepted by the receiving school;

b. Provide completion of the course at another location; or

c. Provide a full refund of all monies paid.

8. The return of Title IV funds as prescribed in Section 484B of the HEA Amendments

determines the amount of Title IV aid a student has earned at the time a student

withdraws. The amount of the Title IV aid a student has not earned is then returned to

the Title IV programs. It is a proportional calculation based on the date of withdrawal

through sixty (60) percent of the payment period.

The formula in brief is as follows:

a. The institution will determine the date of withdrawal and then determine the

percentage of the payment period attended by the student.

b. The institution will determine the amount of Title IV aid for which the student was eligible by the percentage of time enrolled.

c. The institution will compare the amount earned to the amount disbursed. If the amount of aid disbursed exceeds the amount earned, this amount of Title IV aid must be returned.

d. The institution allocates the responsibility for returned unearned aid between

the school and the student according to the portion of disbursed aid that could

have been used to cover institutional charges and the portion that could have

been disbursed directly to the student once institutional charges were covered.

e. The institution and/or the student must then distribute the unearned Title IV aid

back to the Title IV programs.

8. After this process has been completed, the institution will then perform the calculation

of a student refund. The refund policy is as follows:

PERCENTAGE OF TOTAL AMOUNT

SCHEDULED HOURS ENROLLED OF TUITION OWED

DIVIDED BY TOTAL COURSE HOURS TO THE SCHOOL

.01% – 4.9% (0-89 hrs.) 20% (approx. $4,876.60)

5% – 9.9% (90-179 hrs.) 30% (approx. $6,327.40)

10% – 14.9% (180-269 hrs.) 40% (approx. $7,778.20)

15% – 24.9% (270-449 hrs.) 45% (approx. $8,503.60)

25% – 49.9% (450-899 hrs.) 70% (approx. $12,130.60)

50% and OVER (900-1800 hrs.) 100% (approx. $16,483.00)

9. There will be a $100.00 withdrawal fee charged to all students that are terminated or

who withdraw before graduation.

The termination date for refund computation purposes is the students last day of physical attendance if no prior cancellation is made from the student. Unofficial withdrawals for clock hour students are determined by the school through monitoring clock hour attendance at least every thirty (30) days. The refund will be made within forty-five (45) days of the formal termination date. Enrollment time is defined as the time elapsed between the actual starting date and the last date of physical attendance in school.

Any monies due the applicant or student shall be refunded within forty five (45) days of formal cancellation by the student or formal termination by the school, whether officially or unofficially, which shall occur no more than thirty (30) days from the last day of physical attendance, or in the case of a leave of absence, the documented date of return.

In the case of a leave of absence, the date of withdrawal determination shall be the earlier of the scheduled date of return from the leave of absence or the date the student notifies the institution that they will not be returning.

The school reserves the right to dismiss or suspend a student who fails to maintain continuous attendance, who is in default on tuition, who is not making satisfactory progress, or whose conduct or activities violate the rules of the school. Written notification of a student’s intent to terminate is required to cancel this agreement. The school reserves the right to terminate a student who has not notified the school in five (5) consecutive days of his/her whereabouts.

 

 

TITLE IV REFUND POLICY

The Financial Aid Office is required by federal statue to determine how much financial aid was earned by students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term. For a student who withdraws after the 60% point-in-time, there are no unearned funds. However, a school must still complete a Return calculation in order to determine whether the student is eligible for a post-withdrawal disbursement.

The calculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:

Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:

Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.

If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution.

If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal. The institution must return the amount of Title IV funds for which it is responsible no later than 45 days after the date of the determination of the date of the student’s withdrawal.

Refunds are allocated in the following order:

· Unsubsidized Federal Stafford Loans

· Subsidized Federal Stafford Loans

· Unsubsidized Direct Stafford Loans (other than PLUS loans)

· Subsidized Direct Stafford Loans

· Federal Perkins Loans

· Federal Parent (PLUS) Loans

· Direct PLUS Loans

· Federal Pell Grants for which a Return of funds is required

· Academic Competitiveness Grant

. National SMART Grant

. Federal Supplemental Opportunity Grants for which a return of funds is required

. Other assistance under this Title for which a return of funds is required (e.g. LEAP)

 

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Address

Wheeling
1502 Market St.
Wheeling, WV 26003
Phone: (304) 232- 7798
East Liverpool
117 East 4th Street
East Liverpool, Ohio 43920
Phone: (330) 385-5549

Hours of Operation

Tuesday - Friday: 9-4
Saturday: 8-3
Sunday: Closed
Monday: Closed

Email: Joe@scottcollegeofcosmetology.edu